Front Desk Officer at Plan International

Website Plan International

Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and eduation to children whose lives had been disrupted by the Spanish Civil War.

Who We Are We work with communities around the world to end the cycle of poverty for children. We work with communities around the world to end the cycle of poverty for children.

Applications are invited from interested and qualified candidates to apply for Front Desk Officer at Plan International

Front Desk Officer

Job Specifications:

  • Contract, Full Time
  • Required Qualifications: BA/BSC/HND
  • Location: Lagos | Nigeria.
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Job Description:

  • To ensure that communication between Plan Nigeria and its customers both internal and external are conducted in a smooth and professional manner.
  • To receive Plan International Nigeria’s visitors and coordinate visits to staff within the office premises.

Dimensions of the Role

  • Interface between Plan International Nigeria and the public
  • Custodian of Petty cash funds
  • Processing of mails
  • Coordinate and organization of the reception of Plan International Nigeria
  • Area of Responsibility – Country Office.

Accountabilities

  • Handle all incoming and outgoing calls in a professional manner
  • Ensure that the front office/reception hall is kept clean and managed in a professional manner.
  • Receive visitors and directing them appropriately
  • Receive mails and parcels and ensure that they are appropriately dispatched without delay.
  • Register all incoming and outgoing calls and mails, and other correspondence
  • Assist in the provision of logistical support for all meetings, workshops
  • Develop a rating system for mails received for the CD to enable easy retrieval;
  • Management of Petty cash funds disbursement and Replenishing petty cash to ensure cash balances are not exhausted.
  • Receives Cash and raises receipts (ensure all documents are signed)
  • Prepare Bank Deposit Slips and forwards deposit slip and receipts to the finance department
  • Delivers/releases cheque to payee (Vendors or service providers)
  • Receive and deliver all applications for recruitment purposes;
  • Provide an interface between correspondences from other organizations and Plan Nigeria
  • Support in purchase requisition creation and maintenance in SAP
  • Effect any other duties that may be assigned from time to time by the Admin Coordinator
  • Carry out other duties assigned by his/her supervisor
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Qualifications and Requirements:

  • Degree or Certification Business Administration or any related field
  • At least 2 years working experience in a similar position and with a credible institution
  • Proven experience as front desk representative, agent or relevant position
  • Familiarity with office machines (e.g.  fax, scanners, printer etc.)
  • Knowledge of office management and basic bookkeeping
  • Proficient in English (oral and written)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organizational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation.
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Note

  • Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
  • Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse.
  • Women are strongly encouraged to apply.

CLICK HERE TO APPLY


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About the Author: Othuke Veno

Metallurgical & Material Engineer, Content Creator, Federal University of Technology Akure. Join me on Twitter.