Head Of Administration & Human Resources at ColdHubs Ltd

Website Coldhubs Ltd

Job Summary

ColdHubs is seeking to hire a full time, HEAD OF ADMINISTRATION AND HUMAN RESOURCES, to oversee all administrative and human resources activities of ColdHubs. The Head of Administrative and Human Resources will always report directly to the Chief Executive Officer (CEO) of ColdHubs Limited.

  • Minimum Qualification: MBA / MSc
  • Experience Level: Management level
  • Experience Length: 10 years
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 Job Description/Requirements

  • Responsible for the daily administration of the company.
  • In charge of all confidential and non-confidential administrative fillings of the company.
  • In charge of all confidential and non-confidential administrative records of the company.
  • Create and leads effective, efficient, and robust systems, structure, and processes for the administrative management of the company.
  • Ensures that all company activities follow the Standard Operating Policies (SOPs) and all other operational manuals.
  • Reviews and presents copies of reviewed SOPs and manuals to management and staff for their input and approval.
  • Compares staff weekly Workplan against previous week’s Workplan outlining achievements, none-achievements and presents a narrative to all staff.
  • Organizes, creates Agenda, keeps minutes, writes reports and circulates reports of Mondays, weekly management/staff meetings.
  • Conducts monthly/quarterly staff performance appraisals against staff job descriptions.
  • Develops recruitment templates including job descriptions, roles and responsibilities, schedules, qualifications for all staff, Hub Operators, Hub Assistants, Drivers and Driver Assistants.
  • Regularly reviews and amends staff job descriptions to avoid repetition of functions.
  • Ensures appropriate filling of all staff records.
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  • Develops Terms of Reference (ToR) for engagement of consultants.
  • Arranges interviews, recruitments and enforces disciplinary measures on consultants.
  • Issues queries to all erring staff.
  • Recommends disciplinary measures on staff.
  • Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
  • Coordinate training and capacity-building activities of staff.
  • Manage office supplies stock and place orders.
  • Answer queries by employees and clients.
  • Maintain a company calendar and schedule appointments.
  • Distribute and store correspondence (e.g., letters, emails, and packages).
  • Prepare reports and presentations with statistical data, as assigned.
  • Arrange travel and accommodations.
  • Organize and schedule in-house and external events.

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About the Author: Othuke Veno

Metallurgical & Material Engineer, Content Creator, Federal University of Technology Akure. Join me on Twitter.