Office Assistant at Management Sciences for Health (MSH)

Management Sciences for Health (MSH) works shoulder-to-shoulder with countries and communities to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient, sustainable health systems.

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Our mission is to saves lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

Applications are invited from interested and qualified candidates to apply for the role of Office Assistant at Management Sciences for Health (MSH).

Office Assistant

Job Specifications:

Full Time
Required Qualifications: BA/BSC/HND
Location: Oyo | Nigeria.

Job Description:

The Office Assistant will manage the organization and running of the daily administrative operations of the state office. S/he will coordinate the MSH logistics support services provided to all technical program areas, and provide logistical support to all MSH projects in state by working with USAID and the GON to retrieve shipments from customs

Maintaining inventory (supplies, items, equipment) and the required inventory records.
Stocks, stores and warehouse management.
Assets coding and inventory reporting.
Safeguarding of assets/supplies.
Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
Assist in organizing for the dispatch of goods and equipment whenever required.
Prepare waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
Capacity building of team members.
File incoming help requests from end users via both telephone and e-mail in a courteous manner.
Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).
Prepare the Projector and other presentation materials for quality presentations.
Test fixes to ensure problem has been adequately resolved.
Perform post-resolution follow-ups to help requests.
Travel to site offices whenever there is a need to and resolve issues independently as much as can be achieved.
Ability to travel 40% of the time to various state offices.
Ensure that systems are in place in-country to ensure that operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures

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Qualifications and Requirements:

High school degree. University degree preferred.

Required Minimum

Experience:

3 – 5 years related work experience with international organizations in Nigeria.
Warm personality with strong communication skills.
Knowledge of administrative and clerical procedures.
Knowledge of computers and relevant software application.
Knowledge of customer service principles and practices.
Ability to work a switchboard.
Logical and flexible approach to solving problems, especially when working under pressure.

Knowledge and Skills